Privacy Policy
Below you will find information about our privacy policy. Please be assured that we use our best efforts to protect the privacy of visitors to this website, and protect any data you supply to us via other means. LoveBrum is referred to in this policy as “we”, “us” or “our”.
Our commitment to you
To enable us to undertake our charitable objectives we collect and use personal information about individuals. We recognise the trust placed in us by individuals whose information we use.
It is important to us that we are open and honest about the way we use information and we are committed to ensuring that we do so in a manner that is both lawful and respects your privacy.
This privacy policy applies to the general public and our supporters, employees, volunteers, contractors, and customers and sets out the details about how we collect, use and look after information (known as processing) and what you can expect from us.
This privacy policy is designed with clarity in mind and does not provide extensive detail of every aspect of how we collect and use your personal information. You can request specific details or clarification by contacting us using the contact details in this statement.
This privacy policy outlines the following:
- Your rights as an individual
- Contacting us about your information.
- The information we collect and use
- How long we keep information about you
What are your rights?
Under the The Data Protection Act 2018 (UK GDPR) you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions.
- The right to access the personal data we hold about you.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way
- For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided
- Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
- If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
Types of information and how we use it
We only gather personal information, such as first and last names, addresses and email addresses and telephone numbers, when voluntarily submitted by you. For example, personal information may be collected from you when you subscribe via our website, become a member, apply for funding, attend an event or participate in voting, a competition or promotion.
Sharing of personal information
We will not share your information with third parties or partnership companies unless we have prior written and explicit consent and only in exceptional situations. The only time data is shared is when we work with a partner agency or supplier who are retained to provide a particular function or more effectively fulfil our works, collect donations, provide technical assistance and support and perform other functions to support our activities. All selected companies may have access to personal information if needed to perform such functions, but will only be permitted by us to use such personal information for the purpose of performing that function (which may include one to which you have expressly given your consent) and not for any other purpose. In all cases, any use of your personal information by any such party which use has been instigated by us (as opposed, for example, to a promotional partner), will comply with this policy and with data protection legislation. Also, we reserve the right to use or disclose any information as needed to satisfy any law, regulation or legal request, to protect the integrity of the site, to fulfil your requests, or to cooperate in any law enforcement or regulatory investigation. Save for this and as detailed above, we do not sell, transfer or disclose personal information we have collected from you in connection with our web site activities, to third parties.
As set out in this privacy policy, some of your personal data may be transferred and stored outside of the EU, such as to Mailchimp and Google Drive servers. Both Mailchimp and Google have signed up to the EU-US Privacy Shield Framework, which was deemed to provide adequate protection by the EU Commission decision 2016/1250. A copy of the EU-US Privacy Shield Framework can be obtained here www.privacyshield.gov/EU-US-Framework
How we will communicate with you
It is important to us that we inform you about the information we collect and why we collect it. The information we collect and the reason for collecting it are different for different groups of individuals.
– Charity, Project or Cause
Data we collect and store:
As per our funding application form, we collect your
- Name
- Email address
- Telephone number
- Address
This data is stored on our website, Mailchimp and Google Drive.
Should you wish to not communicate with LoveBrum, any personal data held will be deleted 3 years following your last interaction with us.
Communication you can expect from us:
LoveBrum will respond to your application personally via telephone and email. As part of the application process, we will continue to communicate relevant information about your application and offers for further business support. Under the ‘legitimate interest’ guidelines, we will contact you about charity news, marketing and event invitations and a reminder to vote.
– Volunteers
Data we collect and store:
As per our application form, we collect your
- Name
- Email address
This data is stored on our website, Mailchimp and Google Drive.
We also collect your
- Telephone number
- Address
- Date of birth
- Emergency contact details
- Education/qualification information
- Criminal conviction details (if applicable)
- Referee details
This data is stored on our Google Drive.
Should you wish to not communicate with LoveBrum, any personal data held will be deleted 3 years following your last interaction with us.
Communication you can expect from us:
LoveBrum will respond to your application personally via telephone and email. As part of the application process, we will continue to communicate relevant information about your application and inform you of volunteering opportunities. Under the ‘legitimate interest’ guidelines, we will contact you about charity news, marketing and event invitations and a reminder to vote.
– Ambassadors
Data we collect and store:
As per our application form, we collect your
- Name
- Email address
This data is stored on our website, Mailchimp and Google Drive.
We also collect your
- Telephone number
- Address
This data is stored on our Google Drive.
Should you wish to not communicate with LoveBrum, any personal data held will be deleted 3 years following your last interaction with us.
Communication you can expect from us:
LoveBrum will respond to your application personally via telephone and email. As part of the application process, we will continue to communicate relevant information about your application and inform you of ambassador opportunities. Under the ‘legitimate interest’ guidelines, we will contact you about charity news, marketing and event invitations and a reminder to vote.
– Members (including corporate and patron members)
Data we collect and store:
We collect your
- Name
- Email address
- Telephone number
- Address
This data is stored on our website, Mailchimp and Google Drive.
Once your membership expires, any personal data held will be deleted 3 years following our last interaction with you.
Communication you can expect from us:
As part of your membership, you will receive communications from us including
- Regular newsletters and charity news
- Event invitations
- Cause information and prompts to vote
- Membership renewal and expiration warning
- Marketing and promotional information
– Subscribers
Data we collect and store:
A subscriber is classed as an individual who has signed up to receive newsletters and marketing communications via our website or at an event.
We collect your
- Name
- Email address
This data is stored on our website, Mailchimp and Google Drive.
Should you wish to not communicate with LoveBrum, any personal data held will be deleted 3 years following your last interaction with us.
Communication you can expect from us:
As part of completing the subscriber process you will be opting in to receive marketing communications from us, including
- Regular newsletters and charity news
- Event invitations
- Cause information and prompts to vote
- Marketing and promotional information
– Donors/Other
Data we collect and store:
We collect your
- Name
- Email address
- Telephone number (if applicable)
- Postal address (if applicable)
Unless you request to subscribe, any personal data will be deleted within 2 weeks of our last communication.
Communication you can expect from us:
We will reach out to donors individually via telephone, email or letter. We will use your information to undertake a range of processes and tasks including
- Administering gift aid claims
- Registering you for an event
- Event guest list updates
We only keep information for as long as we are allowed to in accordance with other legislation or relevant regulations. Once we no longer need to keep your information we remove it from our systems or securely dispose of it and we do this at the end of each financial year.
Digital Identities and Cookies
We use technology to support and assist us in undertaking our work. We collect information that enables us to manage and secure technology and provide insight about its use including website cookies that analyse visitors to our website and social media pages, cookies that provide social media adverts tailored to you, device information, Social media advertising programmes e.g. Facebook Custom Audience. Details on how you can manage your cookie settings can be found at www.youronlinechoices.com/uk
Changes to our privacy policy
From time to time, it may be necessary for us to change this privacy policy, so we suggest that you check here periodically. Rest assured, however, that any changes will not be retrospectively applied and will not alter how we handle previously collected information.
How to contact us
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown below. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding. We will respond to your subject access request within 14 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress. In order to review any personal information we have about you or to ask us to delete that information or to stop further use of the information, please contact us through the address listed below. If you would like to unsubscribe from our email list, please use the unsubscribe link on our newsletter emails or contact us through the postal address listed on the footer below.
